Planning Policy and Decisions Team Privacy Notice

Who we are:

We are the Planning Policy and Decisions Directorate for London Legacy Development Corporation (LLDC). This privacy notice explains how we use information in the course of our work as a local planning authority. This work includes

  • Making decisions and providing advice on planning applications.
  • Making planning policies.
  • Responding to allegations of unlawful development.
  • Entering legal agreements, serving notices and promoting the best use of land.

If you have questions about data or privacy contact our Data Protection Officer.

How we obtain your information:

We obtain applicant information from an applicant directly or via a planning agent on their behalf. This is submitted in hard copy or electronically, either by email or traditionally via the Government’s central planning service - The Planning Portal.

We also receive comments, representations, allegations and questions via email or letter.

What we do with your information:

To allow us to make decisions on their applications individuals must provide us with some personal data (eg: name, address, contact details). In a very small number of circumstances individuals will also provide us with “special category data” in support of their application.

We use the information provided to us, to make decisions about the use of land in the public interest. This is known as a “public task” and is why we do not need you to “opt in” to allow your information to be used. 

Some of the information provided to us, we are obliged under the regulations to make available on planning registers. This is a permanent record of our planning decisions that form part of the planning history of a site, along with other facts that form part of the “land search”. 

How we share your information:

We do not sell your information to other organisations. We do not move your information beyond the UK. We do not use your information for automated decision making. 

We will make details of planning applications available online, via the planning register, so that people can contribute their comments. We will sometimes need to share the information we have with other parts of the LLDC, for example to establish how long a building has been used as a dwelling. 


We operate a policy where we redact details (names, addresses, email addresses, telephone numbers) before making documents available online. Sometimes we might decide it is necessary, justified and/or lawful to disclose specific data. In these circumstances we will let you know of our intention before we publish anything. 

If you are submitting supporting information or consultation comments which you would like to be treated confidentially or wish to be specifically withheld from the public register, please let us know as soon as you can. The best way to contact us about this issue is by email: [email protected].


A cookie is a small text file stored on a user’s computer, tablet or mobile phone when you visit a website, and they are managed by your internet browser.

For more information about how cookies are used, please see our Cookie Policy.

Complaints and Concerns:

Making decisions on planning matters is a public task and you do not have the right to withdraw consent. However, if you think we have got something wrong or there is a reason you would prefer for something to not be disclosed please contact us by email: [email protected].

If you need to make a complaint specifically about the way we have processed your data you should in the first instance contact PPDT by email: [email protected].

If we fail to respond properly you can direct your concerns to the Information Commissioners Office